Australian Hypnotherapists Association 2019 World Conference

SPONSORSHIP & EXHIBITION: TERMS & CONDITIONS

1. The term ‘Organiser’ refers to DC Conferences acting as agent for the Australian Hypnotherapists Association (AHA).

2. The term ‘Exhibitor’ and ‘Sponsor’ include any person, firm, company or corporation and its employees and agents identified in the Booking Form or other written request for exhibition space or sponsorship.

3. A “Contract” is formed between the Organiser and Exhibitor and /or Sponsor when the Organiser accepts the signed booking form and/or receives full payment, whichever comes first.

4. The Organiser reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the tables.

5. The Organiser reserves the right to change the exhibition floor layout if necessary.

6. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion.

7. The Organiser reserves the right to specify heights of walls and coverings for display areas.

8. The Organiser may determine the hours during which the Exhibitor will have access to exhibition venue for setting up and dismantling.

9. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition.

10. The Organiser will accept no liability for loss or damage of equipment displayed or used by the exhibitor.

11. The Organiser and the Organising Committee reserve the right to change any part of the prospectus.

12. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition.

13. The Exhibitor must comply with all directions /requests issued by the Organiser including those outlined in the Exhibitor Manual.

14. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries.

15. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return.

16. It is the responsibility of the Exhibitor to ensure that the space hired for their exhibition complies with their company policy or codes of conduct.

17. The Organiser reserves the right to restrict the One-Day Exhibition opportunity to only be available to confirmed speakers presenting at the Conference.

Insurance and Liability

1. All Exhibitors must have Public Liability Insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser.

2. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses & interest for which the Organiser may become liable.

3. The Organiser, the venue and the Organising Committee cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.

Payment and Cancellation

1. To confirm a booking the signed booking form and full payment must be received.

2. The Exhibitor must ensure that all accounts are finalised & paid by the exhibition start date.

3. No exhibitor shall occupy allocated space until all monies owing to the Organiser by the Exhibitor are paid in full.

4. Cancellation must be advised in writing.

The Exhibitor & Sponsor accepts that cancellation fees are as follows:

PRIOR TO & INCLUDING 30 JUNE 2019 - 50% refund will be granted
AFTER 1 JULY 2019 - no refunds are available